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Personal Assistant

CCA International

Outline

To provide a professional and efficient support service to the Head of UK Operations, and London Site Director on a day to day basis, ensuring the management of their diaries and supporting them with administrative and organisational activities.

 

Responsibilities:

  • Proactive calendar management, including co-ordinating internal and external meetings
  • Arranging all travel such as flights, hotels, trains, taxi’s and visa’s including preparing  detailed itineraries
  • First point of contact on all internal and external matters for the Head of UK Operations, and Site Director;
  • Receive and attend to visitors coming to meet the Head of UK Operations and Site Director; and ensure to be available prior to any meeting to ensure all logistics and documents are prepared if required;
  • Provide administration support on various projects including preparing PowerPoint and other presentation materials;
  • Establish and maintain positive relationships with internal and external clients, and key stakeholders;
  • Word processing documents, including letters, Excel spreadsheets and PowerPoint Presentations;
  • Support with Senior Management Team and Group Managers with any project work;
  • carrying out background research and presenting findings;
  • producing documents, briefing papers, reports and presentations;
  • Contributing to discussions on how to improve engagement;
  • Undertake research into best practice and maintain a sound working knowledge of employee engagement;
  • Other ad-hoc duties as and when required

 

Must be able to travel and work from other offices as and when required in line with business needs.

This list is not intended to be exhaustive, and other duties may be required from time to time as deemed reasonable by the business.

 

Salary

£20,000 – £23,000 per annum, plus other benefits

 

Hours

37.5 per week, between the hours of 8am – 10pm Monday – Sunday. Standard Office hours are 9:30am and 6pm Monday – Friday, but are flexible to meet the needs of the business.

Key Competencies:

  • Notable secretarial and administration experience at Director level (E);
  • Experience gained within a busy, fast-paced environment (E);
  • Skilled in managing international travel and scheduling diaries (E);
  • Excellent verbal and written communication skills with the ability to communicate and interact at all levels (E);
  • Highly skilled user of Microsoft Office, especially Outlook, Word & Powerpoint (E);
  • Attention to detail and the ability to deal with sensitive and confidential information in a discreet manner (E);
  • Good time management and organisation skills (E);
  • Punctual and flexible with the ability to multi-task (E);
  • Ability to work under conflicting pressures and manage relationships (E);
  • Work without close supervision and use own initiative to answer routine queries (E);

Compensation & Benefits

  • IIP Accredited Employer
  • BUPA Life Insurance Scheme
  • Cycle To Work Scheme
  • Childcare Vouchers
  • Dentist scheme
  • Eye test vouchers
  • Excellent onsite training and induction
  • Corporate discounts, including hairdressing, gym membership, restaurants and bars
  • Smart casual dress code and policy
  • Involvement with local charities and fundraising days/events
  • 20 days holiday per annum plus an additional day per year of service up 5 days
  • Bank holidays entitlement
  • CCA Academy career progression structure
  • Recently built premises
  • Specific benefits on campaigns you work on including discounts, incentives and prizes
  • Recommend a friend scheme paid reward
  • Apprenticeship positions available
  • NVQ qualifications

Owing to the nature of this position, any offer of employment with CCA International will be subject to a satisfactory checking report from the Disclosure and Barring Service for Criminality, also Financial Probity, accompanied by 36 months previous employment references (2 references minimum).

 

To apply for this job email your details to g.pegram@ccainternational.com

Apply using webmail: Gmail / AOL / Yahoo / Outlook